Six Reasons Why You Should update your ERP system regularly

In the initial stages of the ERP implementation, everyone is highly enthusiastic. The project team meticulously documents every critical business process and utilises it to create the fundamental needs of implementing the brand new ERP solution. The most critical users are responsible for processes optimisation and keeping their co-workers updated. The management also ensures that their ERP project and the day-to-day operations are not out of each other’s reach.

But this excitement to take action is usually only until the final day in the ERP implementation. Following the implementation, the excitement fades quickly. As a result, the ERP solution is to run independently for the foreseeable future. Assuming that the ERP system on its own performs maintenance and care.

Please don’t give away your significant potential by setting this up. Make sure to use the current Best ERP software India and its advantages for your business. Here’s how:

• Keep up with the latest technological advancements

ERP companies are constantly creating software, removing mistakes and including new functions. It implies that an ERP system is constantly growing. Each minor update comes with improvements designed to support the business processes.

Furthermore, many ERP companies regularly release an important release version update, broadening their application range and adding new functions. It is crucial since the environment for every business is ever-changing. Moreover, further developments are often manifested in changes or new customer demands. Therefore, the ERP system needs to add value to keep up with the changes.

Furthermore, significant releases often have enhancements on the user’s interface. It makes it easier to use the system and more straightforward for the end-user.

• You’re better equipped for events that aren’t planned.

The existence of a company is not in the absence of events can occur that require decision-makers to take action in a short time. It can be, for instance, technical, legal, or even social aspects.

Businesses that have not utilised their ERP systems face challenges when encountering an unplanned incident. The ERP system may not be current with the latest requirements, and the latest software version isn’t available to install a patch.

In the end, IT will need to install multiple updates in a short amount of time to check for technical changes and check for changes. So, naturally, this will require resources for an informal IT project.

Examples of legal issues A case study of legal issues GDPR shook many businesses during May of 2018 (despite the time frame for transition). Following the regulations, the data subject has the right to ask for the complete removal of their personal information. However, if the database isn’t well maintained, the company may find it challenging to meet the request.

If you make sure you maintain your ERP system up to date, you can distribute maintenance efforts within the duration of time. It helps avoid any impromptu action and doesn’t have to respond to unexpected situations that require a lot of costs.

• The ERP system you are using is compatible with other IT systems.

An ERP system is usually part of a more extensive network of software applications. Most companies have different IT systems linked to ERP systems via an interface.

All of these systems include patches, updates and versions changes. If the ERP system is not up to date, it can cause issues with compatibility – mainly when there are modifications to the databases or operating system. For instance, connecting to an external system may be ineffective because it depends on a specific standard added in the latest ERP version.

It is why ERP updates typically incorporate interface modifications to ensure compatibility with other systems is ensured.

• Security patches give security patches that make hackers less of a potential

Older versions of software always pose the risk of being attacked by third-party. If a weakness is discovered, the higher the likelihood of being attacked.

The attacks that happen through the operating system may cause a lot of damage to an ERP area.

An ERP system is a repository for essential business data and serves as the basis of various business processes. Therefore, the risk of harm caused by ransomware and data theft, and Do’s attacks is also very high.

Therefore, it is essential to make sure that you patch security patches regularly and as soon as is possible.

• You can consolidate the ERP expertise that your group has.

As part of the ERP implementation, your employees will gain deep knowledge of using the ERP software. However, this knowledge can be lost due to particular processes not often implemented in everyday business.

Regular updates and maintenance of data do not directly impact the management of knowledge of an enterprise, but can it can indirectly offset a loss in knowledge. The process of keeping an ERP system up-to-date isn’t only a task for IT. Following every function update, the concerned department must verify that the ERP software is compatible with the processes it uses. If not, the responsible department will alter either the settings of the ERP application or alter their internal procedures.

That’s right: Regular ERP updates will ensure that your employees regularly work with the system. In addition, it helps to increase the ERP capability of your employees.

• Your data’s quality is not at a crucially low

Everybody knows that master data is at the heart of each ERP system. Thus maintenance of master data is a crucial component of maintenance and is more crucial than any updates.

The data quality affects the amount of work involved in maintaining the data. The more mistakes a database has, the longer the people accountable for the database must invest in clearing up.

A second aspect is the creation of movement information. For instance, your customer’s delivery address is not correct. The customer orders, and you send the order to an address that is not correct. The items never reach your customer. 

From an ERP perspective, from an ERP point of view, the continual business processes eventually generated dirty transactions because the Master data for the ERP was inaccurate.

A consistent data maintenance program assures maintenance will not exceed a threshold.

Conclusion

Various reasons can cause inconsistent ERP updates and inadequate maintenance of data: inadequate or incomplete prioritisation in the maintenance of systems and high workload because of unstructured changes to the system or overloaded staff, to mention the most common.

But, just burying your heads in the sand and not paying attention to ERP updates isn’t a solution. Take note of the above points since a well-maintained, up-to-date ERP system offers many advantages. It helps close security gaps, boost employee satisfaction, and increase your organisation’s security.